World Food Programme: Project Manager

World Food Programme
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Monday, 24 June, 2013
Opportunity type: 
Employment

The World Food Programme (WFP) is the food aid branch of the United Nations,and the world's largest humanitarian organisation addressing hunger worldwide.

The United Nations WFP seeks to appoint a Project Manager, based in Johannesburg.

The African Risk Capacity (ARC) is a specialised agency of the African Union designed to improve current responses to drought food security emergencies and to build capacity within AU member states to manage drought risks. As an African-owned, continental index-based weather risk insurance pool and early response mechanism, ARC offers an African solution to one of the continent's most pressing challenges. By bringing together the concepts of insurance and contingency planning, ARC aims to create a new way of managing weather risk by transferring the burden away from African governments, and their vulnerable populations who depend on government assistance, to international financial markets that can handle the risk much better.  The ARC design and establishment phase is managed by the United Nations WFP on behalf of the African Union.
 
Establishing contingency funding, or monies that become available automatically if an extreme drought, flood or cyclone occurs in a vulnerable area, ensures a more timely, appropriate, objective and transparent response. Because extreme weather events do not happen in the same year all across the continent, pan-African solidarity in the creation of a disaster risk pool could be financially effective.  The facility will provide participating African Union Member States immediate cash in the event of an extreme weather event in order to implement prepared response plans to assist vulnerable populations as part of a national disaster risk management strategy.  At the country-level the ARC Project Team is supporting ARC in-country working groups on several technical and political work-streams as they progress towards making an informed decision on participating in the ARC risk pool.

Position Grade : NOC (fixed term).
 
Responsibilities:
 
Within delegated authority, and under the guidance of the ARC Director General, the Project Manager will:

  • Coordinate all project management and administrative aspects of the Africa Risk Capacity (ARC) including project documents, budgeting, work planning, briefings, operational manuals, tenders, liaising with other stakeholders internally and externally including donors, other UN agencies, development partners and the private sector. The result of this should be a well-managed project with effective coordination between different parts of the project team and with internal and external partners;
  • Act as staffing coordinator, facilitating recruitment, transfers, extensions and promotions;
  • Oversee selection and recruitment and management of consultants, contractors and interns through liaising with ARC Senior Management, Admin staff and HR;
  • Monitor contract end dates and ensure timely extension/reappointment/separation (in consultation with senior staff);
  • Provide seasoned technical advice to managers and provide guidance, work direction and support to staff;
  • Manage various multi-million dollar trust funds and liaise with donor relations, private sector fund raising, finance, contributions management, treasury and external donors on processing of donor contracts and programming of funds, maintaining correct levels of funding in various Internal Orders and ensure project documents and financial and narrative reports are correct and submitted to donors as per their individual deadlines and that all stakeholders receive updates as required;
  • Provide guidance to staff on all matters relating to budget ensure that the project remains liquid and that various items are billed to the correct trust funds as per donor agreements, in order to achieve this, the Project Manger should advise administrative staff on which funds to bill various expenses to and create or advise on the creation of various Funds reservations as necessary;
  • Monitor funds to ensure there are no unnecessary staff commitments or pre-commitments or unused purchase requisitions or funds reservations balances blocking funds;
  • Create funds reservations for WAE Consultants and decrease these to release funds for payroll as timesheets are received;
  • Ensure use of funds is prioritised according to funding validity dates;
  • Coordinate with ARC Legal consultants, WFP Legal and ARC pro bono lawyers and HR (as required) on issues of intellectual property rights, donor contracts, trust fund decision memos, service agreements, and other legal issues and documentation;
  • Act as the ARC’s IT focal point;
  • Facilitate the maintenance and continued development of custom built Africa Risk view desktop and online applications as well as the ARC project informational web site, @WFP.org and africanriskcapacity.org email user accounts and Teamworks access in consultation with ARC management, contractors, consultants, VAM and WFP IT;
  • Monitor the ARC’s evolving information systems requirements and translate these into detailed business specifications bearing in mind systems integration and intellectual property and liability issues;
  • Monitor implementation of changes, error fixes and upgrades to the software, ensuring IT policy compliance;
  • Ensure preparation of manuals, IT documentation and training materials;
  • Oversee the roll-out and training of custom built Africa Risk view software (desktop and online version) as required;
  • Monitor budgets and funding/reporting related deadlines and drafting work-plans and new budgets;
  • Act as ARC’s budgetary, IT and HR focal point;
  • Manage the delivery of ARC services at the WFP HQ, regional or country level  as required;
  • Interface with partner agencies, governments, NGOs, donor partners, lead institutions in early warning, climate change and disaster risk management, and actors in the international risk markets and assist in the development of joint work-programmes and partnerships;
  • Oversee and facilitate workshop planning and logistics as required;
  • Contribute to, lead or participate in project team meetings, presentations, discussions and write ups;
  • Outreach to partners both internally and externally as required;
  • Represent the ARC Project at international meetings and conferences as necessary;
  • Other duty travel, as necessary; and
  • Perform other related duties as requested by the senior ARC staff.

Requirements:

  • Advanced university degree or university degree with experience and/or advanced courses/training in the one or more of the following disciplines: business administration, finance, computer science, international development or a field relevant to international development assistance;
  • Minimum of five years postgraduate progressively responsible professional experience in public sector management, development projects, emergency assistance, and/or operational aspects of national, bilateral or multilateral food aid or commercial transactions;
  • Experience in project management;
  • Working knowledge (proficiency/level C) of English and limited knowledge (intermediate/level B) of another UN official language or WFP’s working language, Portuguese;
  • Computer skills, including at least intermediate skills in windows based word processing, spreadsheet, database and other standard WFP software packages and systems;
  • Working knowledge of basic statistics and data collection, treatment, and manipulation techniques typically associated with it;
  • Knowledge of UN system policies, rules and regulations and procedures governing administration;
  • Communication, organisation and teamwork skills;
  • Demonstrated effectiveness in developing projects and bringing new strategic thinking into the project context;
  • Understanding of the international humanitarian aid, donor and development communities, particularly WFP policies, procedures and operations;
  • Experience working in an international organisation or multicultural environment, particularly experience with WFP in the field and/or Headquarters;
  • WINGS experience – funds management and transactions related to budget and position management;
  • Knowledge (level C) of a second official language, preferably French. Experience in a developing country, preferably in the area of food aid or development, contingency planning and disaster preparedness;
  • Experience in financial commodity risk management and alternative risk transfer;
  • Experience in natural disaster (preferably weather) risk management in developing countries and working knowledge of risk modelling techniques and approaches; and
  • Quantitative experience in the fields of finance, risk management or agricultural commodities. 

Salary: As per UN salary scale.

To apply, submit a CV, motivation letter and/or a United Nations Personal History Form (P.11) to HR.Johannesburg@wfp.org, quoting Announcement No: OMJ/VA 011/2013.

Please quote the source of this advertisement in your application - NGO Pulse Portal.

No other documents will be reviewed at this stage.

Only short-listed candidates shall be contacted.                                                  

For more about the World Food Programme, refer to www.wfp.org.

For other vacancies in the NGO sector, refer to www.ngopulse.org/vacancies.

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Location: 
Johannesburg

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