Heifer International South Africa
Heifer International South Africa’s (Heifer) mission is to work with communities to end hunger and poverty in South Africa and care for the Earth. As a means to reach our mission, the organisation is scaling up its programme work and impact in order to reach more families at a faster pace supported by stronger systems.
Heifer seeks to recruit a Programmes Administrator and Finance Assistant, based in Botha’s Hill, KwaZulu-Natal.
Under the supervision of the Director of Programmes, the Programmes Administration and Finance Assistant will play a key role in providing support to the Director of Programmes, ensuring that the department functions efficiently and effectively and that all organisational policies are followed, assisting in procuring equipment, livestock and other inputs and assisting team members to learn new systems and more efficiently manage project administration and finances.
The person will report the Director of Programmes.
- Process in-coming and out-going written and electronic mail on behalf of the Programmes Department and/or Director of Programmes;
- Interact with the public and other departments via telephone, email and in person on behalf of the Programmes Department;
- Develop and maintain a central filing system for the Programmes Department;
- Co-ordinate and assist with logistics for the Programmes Department;
- Assist in the management of programmes resources, including maintaining asset information and tracking how resources are used;
- Manage team calendar for the Programmes Department;
- Prepare and circulate minutes of team meetings and other meetings as instructed by the Director of Programmes;
- Research and prepare documents and reports as instructed by the Director of Programmes;
- Receive and process reports from project teams on behalf of the Director of Programmes;
- Assist project teams to improve the standard of reporting over time;
- Assist with recruitment of new project staff, including assisting with preparing and circulating advertisements and reviewing CVs, as directed by the Director of Programmes with the Human Resources Manager.
- Prepare cheque requisitions and payment requests as instructed by the Director of Programmes;
- Source quotes for equipment, livestock and other inputs according to the organisation’s procurement policy and the requirements of donors;
- With Director of Programmes, establish and maintain good relationships with livestock and other input suppliers over time;
- Receive and review all payment requests from project teams and assist teams in correcting any errors and submitting accurate requests in future;
- Maintain basic financial records for the team, including tracking expenditure against budgets, reviewing variance on a monthly basis and raising any concerns about under- or over-spending;
- Liaise with finance and project teams to ensure all reconciliations for advances and claims are completed on time;
- Work with the finance and administration teams to ensure that all finance policies are correctly followed.
- Attend all programmes meetings and provide input on and support for planning and budgeting;
- Responsible for assets and materials under his/her charge;
- Perform other duties as assigned.
- Diploma or equivalent in office management, business management or related field;
- Five years office experience, with admin, reception and finance responsibilities. Experience in an NGO or agri-business highly desirable;
- Basic bookkeeping experience;
- Team player who enjoys working in a diverse, dynamic and growing team;
- Excellent communicator via telephone, e-mail and in person;
- High level of computer literacy, including Microsoft Office programmes and database systems;
- Efficient and detail-oriented;
- Strong commitment to quality and accuracy;
- Willing to assist team members to learn new skills and adapt to new systems, as well as to spend time assisting team members who are struggling with a particular system or policy;
- Honesty and professionalism in dealing with colleagues, project participants, partner organizations and other project stakeholders.
To apply, submit a CV, contact details of two referees and motivation letter to Human Resources, Heifer International South Africa at email@example.com.
Please quote the source of this advertisement in your application - NGO Pulse Portal.
Should you not hear from Heifer International South Africa within two weeks after the closing date, consider your application unsuccessful.
Only shortlisted candidates will be contacted.
For more about Heifer International South Africa, refer to www.heifer.org.za.
For other vacancies in the NGO sector, refer to www.ngopulse.org/vacancies.
Follow news, information and updates from SANGONeT and NGO Pulse on Facebook at http://mzan.si/AAzs.