Graca Machel Trust: Finance and Admin Assistant

Graca Machel Trust
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Friday, 16 April, 2021
Opportunity type: 
Employment

The Graça Machel Trust works across the continent on three issues: women’s rights, children’s rights, and governance and leadership. We catalyse action, support local initiatives, lend solidarity and offer support where it is needed. We work through networks and collaborations, and incubate and create new initiatives where there are gaps.Our mission is to amplify women’s movements, influence governance, and promote women’s contributions and leadership in the economic, social, and political development of Africa; and advocate for the protection of children’s rights and dignity.

The Graça Machel Trust seeks to appoint a Temporary Finance and Admin Assistant to be based in Sandton.

The purpose of the Finance and Admin Assistant is responsible for ensuring that the finance, administrative and human resources systems and processes within New Faces New Voices and Graça Machel Trust are in line with its policies, procedures and guidelines, the moral and ethical organizational principles, and legal requirements.

Reports to: Finance and Administration Manager.

Start Date: APRIL 2021.  

Employment Type:  Fixed-term contract.

Responsibilities:

Finance and Administration:

·        Supervise management of petty cash and prepare recons for the petty cash credit card

  •  Tightly control flow of funds out of NFNV bank accounts in accordance with the organization procedures, adhering to internal and external deadlines
  • Ensure that all assets are adequately secured, recorded and managed
  • Fixed assets register is kept up to date and their financial value is allocated
  • Minimize the possibility of fraud by means of internal checks, in compliance with law and regulations, in order to ensure security of GMT and NFNV’s assets
  • Ensure cost control and efficient operations
  • Ensure all records of NFNV expenses, payments, bank statements, budgets and accounts are fully and neatly maintained
  • Liaise with auditors for NFNV
  • Ensure that procurement is made in a timely and ethical way
  • Invoice GMT’s tenant
  • Import current account bank statement into Pastel Evolution
  • Download bank statements (3 CFC and main current account)
  • Draft inter-transfer amounts and salary journals
  • Load beneficiaries on the International Banking profile
  • Process inter-transfers on banking profile
  • Capture Salary journals, Corporate Traveller journals on Pastel Evolution:
  • Maintenance of the office building
  • Processing payroll on GMT banking profile
  • Processing of payments on GMT and NFNV banking profiles
  • Prepare payment requisitions for Investment Team consultancy payments, Diocese of Mosuma payments
  • Prepare purchase requests, purchase orders and payment requisitions for Finance department related payments/expenses
  • Liaise with GMT Landlord/second focal contact
  • Keep track of Reserve Bank approvals for GMT cross border payments and prepare application documents
  • Compile weekly payments, requests and submit to approvers virtually 
  • Take minutes for the Finance check-in meetings with the Interim CEO
  • Scan expenditure and credit card files monthly
  • Prepare the M&E report and sample transactions
  • Update the Remote Working Status Report weekly

Assist with Human Resources:

  • Manage and maintain  employee records
  • Maintain smooth running of the Human Resources Information Systems, including timely updates of personnel records (personal details, position, salary, appraisal outcomes, leave records, training and awards)
  • Train staff on basic usage of SharePoint
  • Add new staff members unto Biometric and ADT systems
  • Schedule and prepare induction documents for new staff at GMT

Reporting:

  • Report on financial activities of NFNV and produce all external financial reports

Education:

  • A Bachelor’s degree in Business Administration or Accounting and human resources management

Experience:

  • Minimum of 3 - 5 professional years’ experience in finance, administration, Procurement and human resources activities in the NGO environment

Knowledge, skills and abilities:

  • Numeracy and literacy skills
  • Computer literate in MS Office suite
  • Good interpersonal skills
  • Knowledge of Pastel Evolution
  • Maintaining a consistent professional attitude
  • Ability to work independently  and high level of integrity
  • Ability to cooperate with others and work in a participatory manner to achieve established goals
  • Ability to work under-pressure, meet deadlines, prioritize workload and ‘multi-task’
  • Self-motivated and forward-thinking individual with strong work ethics
  • Highly organized, reliable and attention to detail
  • Sound decision making and problem solving skills
  • Confidentiality concerning financial and human resources activities

General Requirements:

  • Driver’s licence (desirable)
  • High proficiency level in English
  • Must be eligible to live and work in South Africa
  • Reference, qualification and criminal checks will be conducted.

NB! MUST BE AVAILBALE TO START IN APRIL 2021.  

Please submit a CV (maximum 3 pages) with references to recruitment@gracamacheltrust.org

Only successful candidates will be contacted. Salary is commensurate with qualifications and experience.

Late Applications and candidates who do not comply with the above requirements will automatically be disqualified.  GMT reserves the right not fill the position. Correspondence will be limited to short-listed candidates only.  If you do not hear from us within one month of the closing date please consider your application as unsuccessful

Please quote the source of this advertisement in your application - NGO Pulse Portal.

For more about The Graça Machel Trust, refer to www.gracamacheltrust.org

For other vacancies in the NGO sector, refer to www.ngopulse.org/vacancies.

Location: 
Sandton

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