Skateistan: Finance and Operations Officer

Skateistan South Africa
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Friday, 10 April, 2020
Opportunity type: 
Employment

 

Skateistan is an award winning international nonprofit organisation, which uses the hook of skateboarding to engage with youth. Skateistan provides sport and educational opportunities to youth ages 5 to 17 in the Johannesburg area.

Skateistan seeks to appint a Finance Officer, to be based in New Doornfontein, Johannesburg.

The purpose of this position is to oversee all financial transactions of the organisation; manage daily cash inflows and outflows, manage the organisation’s bookkeeping as well as managing local tax compliance, legal contracts, and general financial  administration. The Finance Officer overviews monthly expenses, gets the necessary approval and reports on the variance towards the budget allocated to the management. The Finance Officer will collaborate with the Finance Director based in Skateistan Berlin to improve the organisation’s procedures as well as any training and technical issues. The Finance Officer will work hand to hand with the General Manager of the school in Johannesburg to keep the management aware of its finances. Responsible for all necessary elements associated with the day-to-day operations at the school. The Operations Officer specifically focuses on the areas most related to actual operations of a school, such as utilities, procurement, transportation, maintenance, and security – and acts as the point of contact for each of these areas. 

Responsibilities:

  • Finance:
    • Enforcing all of Skateistan’s finance and procurement policies and safeguarding the organization's assets
    • Ensuring all of Skateistan’s legal documents are up to date and on file
    • Making sure Skateistan has accurate finance records and manages its cash correctly
    • Daily bookkeeping including preparation of petty cash vouchers, posting daily entries into Xero, counting and reconciling cash held in safe
    • Maintaining tidy and logical accounting records for each year. Ensuring that receipts are filed according to month and can be located if necessary
    • Tracking cash levels at the school and notifying Finance Director well in advance when cash levels are low
    • Banking duties including preparation of transfers, updating Xero with latest bank statements
    • Assisting with local payroll 
    • Uploading receipts to the accounting system
    • Being main point of contact with Payroll Advisor to ensure salary taxes are correctly calculated and returns are filed
    • Managing the inventory of Skateistan merchandise and keeping accurate inventory records
    • Completing inventory counts as necessary (quarterly counts would be best)
    • Weekly review of the budget and spending each week
    • Weekly meetings with the Finance Director and communicating any issues as soon as they arise
    • Updating Skateistan’s fixed asset register every month
    • Updating Skateistan’s donated equipment register every time an equipment donation is received and making sure there is a donated equipment agreement for each donation
    • Assisting the Finance Director and General Manager with  annual budget, drafting financial reports for donors, drafting annual financial statements
    • Acting as main liaison for auditors
    • Prepare local employee contracts with assistance of the General Manager and Project Director
    • Record digital and hard copy files of each contract for easy reference at project location
    • Maintain up to date staff information and records 
    • Maintain records of all Skateistan equipment given to staff/volunteers
  • Operations:
    • Procurement for all areas of operations including, but not limited to: utilities, transportation, maintenance, and programs
    • Maintain spending within budget constraints in each of these respective areas
    • Responsible for transportation costs (fuel, repairs, etc.), vehicle maintenance schedules, and collection of fuel logs from drivers
    • Oversight of maintenance of facility – including electricity, plumbing, heat and other basic utilities
    • Daily inspections of entire facility
    • Overseeing daily cleaning of facility
    • Delegation of daily tasks to cleaners and maintenance crew
    • Procurement of skilled labour for tasks that cannot be completed by local staff 
    • Doing monthly inventory of first-aid supplies and procuring items that are out of stock
    • Overseeing security of facility 
    • Delegating daily tasks to security guards
    • Performing government-related tasks for local operations including international visas, delivering reports and documents to ministries, vehicle registration, driving licenses, etc
  • The Finance & Operations Officer will also be responsible to perform any reasonable task asked by Skateistan management

Required:

  • Minimum professional and academic qualifications:
    • Qualification – Bachelor's degree, ideally in business, management or  finance
  • Minimum years of experience:
    • Experience – 1-3 years bookkeeping experience
  • Competencies and Knowledge:
    • Excellent interpersonal skills; ability to establish and maintain effective working relations with people in a multicultural, multi-ethnic environment with sensitivity and respect for diversity
    • Fluency, both written and spoken, in English and local language at the professional level
    • Computer skills using MS office (Word, Excel, PowerPoint, etc.)
    • Accounting software and database experience a plus
    • Excellent interpersonal, communication, public speaking, and strategic planning skills required
    • Demonstrated ability to manage multiple priorities, deadlines, tasks efficiently
    • Excellent time management skills and resourcefulness with strong attention to detail 

Transparency and integrity should be values that matters to you

To apply please make sure you email your CV and cover letter to sajobs@skateistan.org

Please quote the source of this advertisement in your application - NGO Pulse Portal

Only successful applicants who have clearly illustrated their interest in the NGO sector will be contacted.

For more about Skateistan, refer to www.skateistan.org

For other vacancies in the NGO sector, refer to www.ngopulse.org/vacancies

Location: 
Johannesburg

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