Maths Centre: Projects Administration Assistant

Maths Centre Incorporating Sciences
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Friday, 6 March, 2020
Opportunity type: 
Employment

Maths Centre Incorporating Sciences promote excellence in maths, science & technology, ECD and Entrepreneurship education and spread across all provinces, their primary objective is to equip teachers, learners and parents with learning materials and programmes that will further develop their competency and performance in these curriculums for Grades R to 12 in South Africa.

Maths Centre seeks to appoint a Projects Admin Assistant to be based in Braamfontein.

Employment Type: 12 Months Fixed Term Contract

Remuneration: Salary (Market Related)

Responsibilities:  

  • Provide personal assistant services to the Project Manager:
    • To coordinate meeting including minutes taking
    • Support the Project Manager in planning and organization of professional development days, etc.
    • Ensure project reports are submitted timeously and presented to the managers to review and give feedback;
    • Facilitate communication to stakeholders on behalf of the Provincial manager (sending emails & formal correspondence, memo and follow up)
  • Provide administrative support to Project Unit Staff:
    • Coordinate travel  arrangements for the unit (accommodation, car hire & collecting travel logs)
    • Organize and coordinate events in the unit (e.g. Maps, Career day and Mirrors and etc.)
    • Collect and check Travel & Saturday claims and submit to relevant departments 
    • Ensure staff submit Project reports timeously
  • Document Management:
    • Receive and record incoming and outgoing documents
    • Develop and implement a filing system for the unit
    • File projects reports and other documents
    • Organize collection and dispatch of documentation and materials for projects etc.
  • Database Management:
    • Maintain learners and teachers’ database of existing projects
    • Compile a database of all schools, geographical location, and staff profiles;
    • Compiling a database of all teachers and learners in the project
    • Coordinate purchases and payments:
    • Ensure deliverables match invoices and submit to Project Manager for payment authorization
    • Reconcile various Accounts

Required:

  • Matric & Qualification in Office Administration/Secretariat Studies
  • 1-2 years’ experience in records and information management (electronic & manual);
  • 2-3 years in administrative support, personal assistant role,
  • Experience in dealing with stakeholders/Customers;
  • Experience in coordinating events and providing support to the project team

Only applicants who meet the minimum requirements should apply by forwarding their detailed CV and cover letter to recruitment@mcis.org.za.

Please quote the source of this advertisement in your application - NGO Pulse Portal 

All applicants will be considered in terms of the Maths Centre Employment Equity Plan.

For more about Maths Centre Incorporating Sciences, refer to http://www.mcis.org.za/
 
For other vacancies in the NGO sector, refer to www.ngopulse.org/vacancies

Location: 
Johannesburg

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