ProBono: Call for proposals for Service Provider to host online and onsite legal education resources and events

Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Friday, 21 February, 2020
Opportunity type: 
Call for proposals

Terms of Reference for a Service Provider to host online and onsite legal education resources and events to improve the legal responses to human rights barriers to HIV and TB in South Africa.

1. Introduction and Background

In June 2019, the National Department of Health, SA National Aids Council (SANAC), Stop TB Partnership and UNDP launched a three-year Human Rights Plan to respond comprehensively to human rights and gender related barriers to HIV and TB services in South Africa. 
This plan responds to Goal 5 of the South Africa’s National Strategic Plan for HIV, TB and STIs which seeks to address human rights and gender related barriers that increase risk and prevent people from accessing services, in particular women, youth, sex workers, people who use drugs, inmates, LGBTI persons and persons with disabilities through:
  • Reducing stigma and discrimination amongst people living with HIV or TB;
  • Facilitate access to justice and redress for people living with, and vulnerable to HIV and TB; and
  • Promote an environment that enables and protects human and legal rights and prevents stigma and discrimination.
The plan is to be implemented by multiple stakeholders from the government and the non-government sector. A significant portion of the plan is funded by The Global Fund who has appointed the AIDS Foundation of South Africa (AFSA) to be the Principal Recipient of its funds in South Africa.   In turn, AFSA has appointed ProBono.Org to serve as Sub-Recipient to provide legal support to the national Human Rights Programme in 24 The Global Fund districts in eight provinces of South Africa. 
The need for the Human Rights Programme is derived in part from The Global Fund baseline assessment in 2018 which identified several challenges in the response to HIV and TB including:

​ProBono is required to:

  • Support legal empowerment targeting vulnerable and key populations;
  • Train paralegals on issues related to HIV, TB and human rights;
  • Sensitise law makers including traditional leaders in collaboration with other Global Fund recipients;
  • Enable legal and paralegal support to community members whose human rights have been violated including pursuing identified matters to court; and
  • Enable, co-ordinate and support strategic litigation to advance human rights in the struggle against HIV and TB.

This request for proposals is for a service provider to manage a two-year programme of online and on-site legal education and empowerment for lawyers to develop expertise in the area of human rights and HIV and TB law and practice, with a view to them supporting people affected by HIV and TB whose rights have been violated.

2. Scope of work

2.1. ProBono.Org is seeking a service provider that in an innovative way will:

  • Set up and maintain a website which will contain resources for lawyers involved in addressing human rights violations in respect of HIV and TB, the details of which are set out in Section 3 below.
  • Curate and event manage a series of seminars/colloquiums/workshops/dialogues on identified issues in Gauteng, Cape Town, Durban and East London and Bloemfontein, the details of which are set out in Section 4 below.

2.2. The target beneficiaries of the legal resources and events are:

  • 64 lawyers based in Legal Aid SA offices who will be supporting Legal Aid paralegals in 128 offices across the country in terms of a Memorandum of Understanding between Legal Aid SA and the South African National Aids Council (SANAC) to improve access to justice to individuals whose human rights may have been violated as a result of their HIV and/or TB status.
  • Private lawyers involved in human rights and HIV and TB work and in particular those that have agreed to do work pro bono for ProBono.Org and allied organisations.  The intention is to increase the number of lawyers who are empowered and available to do work in this area pro bono.
  • Private lawyers working with or contracted to low-cost legal insurance companies, such as Scorpion, Legal Wise who are often asked by their clients for assistance in respect of HIV and TB human rights violations;
  • Lawyers working with or for non-governmental organisations who focus on issues of HIV and TB amongst key and vulnerable populations. These populations include young and adolescent women, sex workers, men who have sex with men, LGBTIQ+ persons, transgender persons, people who use drugs, mineworkers and undocumented migrants.

2.3. The topics that, subject to discussion with ProBono.Org and a needs analysis, should be covered include:

  • How criminalisation of people who use drugs and sex workers impacts on the spread of HIV and TB and what role lawyers and law reform can play;
  • How increasing access to justice can reduce discrimination and stigma (including self-stigma) amongst people who are affected by HIV and TB;
  • The role of law in improving access to HIV, TB and health related services in the public and private sector and thus reducing the spread of these epidemics – including addressing issues of consent and choice in respect of sexual and reproductive health, especially for adolescent and young women;
  • Addressing ongoing areas of HIV and TB discrimination and stigma including in employment and though social media;
  • Building understanding to reduce discrimination and improve access to justice for key and vulnerable populations such as LGBTIQ+, men who have sex with men and transgender persons including in prison populations.

3. Terms of reference: Website and online learning materials:

3.1. To implement the Human Rights Plan, the Global Fund is funding the development of significan human rights and legal resources including a:

  • Human Rights toolkit addressing stigma and discrimination in the context of access to health care and legal services; and
  • HIV and TB Human Rights Legal Literacy and Legal Support Resource.

3.2. Other similar resources are available from organisations such as Nacosa, SAPUD, UNDP and the Aids and Rights Alliance for Southern Africa (ARASA);

3.3. The role of the service provider will be to:

  • conduct a needs analysis amongst the target beneficiaries listed above as well as consult stakeholders who are part of the implementation of the national Human Rights Plan;
  • on the basis of the need’s analysis, take existing materials and make them available in an accessible way online on the ProBono.Org website;
  • regularly update the website with new information, results of court cases and material that may arise from the events to be organised as set out in point 4 below; and
  • Create links to other websites including legal ones, where appropriate.

4. Terms of reference: Curate and event management 

4.1.  Probono.Org would like to host events, which can take the form of seminars, colloquiums, workshops, dialogues and be either half or full day to:

  • increase the awareness, knowledge and skills of lawyers involved in addressing human rights violations in respect of HIV & TB;
  • enable sharing of experiences and lessons between members of key and vulnerable populations, NGO’s and activists working in these areas and lawyers in respect of legal strategies;
  • Build a community of stakeholders and legal professionals committed to reduce human rights barriers related to HIV and TB; and
  • Increase the number of lawyers willing and able to do work pro bono in this area.

4.2. The role of the service provider will be to:

  • Conduct a needs analysis amongst the proposed target beneficiaries (this could be done simultaneously with 3.3 (a) above to confirm topics, locations and number of people who may attend events at the different locations;

  • Curate each event which can include consultations as to who to speak, securing speakers, briefing speakers, drafting programmes, collation of speeches and inputs after an event, arranging media, etc;

  • Arrange each event including securing venues, invitations, RSVPs and branding.  ProBono.Org will pay separately for venues and catering – provided these are procured according to the ProBono.Org procurement policy.

4.3. Probono.Org has proposed where these events should happen, the number of events and estimated the number of people who would attend these events. Bidders should develop a budget based on these numbers. However, the numbers and locations may shift depending on the need’s analysis and uptake. This is set out in the table below.

Proposed locations

  • Johannesburg/Pretoria
  • Cape Town
  • East London/Port Elizabeth
  • Bloemfontein
  • Durban

Proposed number of events

  • 4 (2 per year x2 years)
  • 4 (2 per year x 2 years)
  • 2 (1 per year x 2 years)
  • 2 (1 per year x2 years)
  • 4 (2 per year x2 years)

Anticipated number of people who would attend the event

  • 75
  • 60
  • 25
  • 20
  • 60

Total 16 shows and 240 People attending.

4.4. The service provider will be required to provide the following reports per event within 10 days of the event:

  • Attendance register;
  • Reconciliation of costs incurred, on a template to be provided by ProBono; and
  • A brief report of seminars/colloquiums including key issues highlighted by training participants and up to five photographs of the event to be used for reporting purposes.

5. Criteria for service provider

5.1. The service provider must demonstrate that they have a minimum of three years of experience in:

  • Collation of materials online;
  • Curation of legal education events;
  • Understanding of human rights, human rights, legal literacy, HIV and TB.

6. Contracting and payment modalities

6.1. A service level agreement will be signed with the successful service provider setting out inter alia the agreed project plan. Payment will be made upon the achievement of milestones to be agreed on in the service level agreement.
6.2. It is possible that further events may be required. In this event, the appointed service provider will be asked to provide an additional quote for this further training keeping the input costs and assumptions the same. This will be set out in the service level agreement.

7. RFP Submission and Selection Process

7.1. Proposals must be submitted by 13:00 on Monday  21st February 2020.
7.2. Companies or organisations are free to include partners or bid as a consortium.
7.3. ProBono reserves the right to award the work in whole or in part to one or more service providers.
7.4. The quotations must contain:

  • Detailed project proposal as to how the service provider will execute the terms of reference;
  • Budget indicating all the cost assumptions.
  • Contact details of three references;
  • Tax certificate valid for the last three months of all partners; and
  • Copy of last audited financial statements of the main partner/consortium leader.

7.5. A ProBono and AFSA panel will evaluate the proposal as follows:

Criteria Detail Weighting
Project proposal Plan to curate online resources 25
Proposal on event curation 25
Experience In human rights 10
In HIV and TB 10
In website and online curation 15
In legal education events management 15
TOTAL   100

Proposals that score above 70% will then be evaluated financially and the proposal(s) with the most value for money will be awarded the contract.
Proposals must be emailed to Ongezwa Gontshi at

Please quote the source of this advertisement in your application - NGO Pulse Portal

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