Common Good: HR Administrator

Common Good
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Friday, 6 September, 2019
Opportunity type: 
Employment

Common Good is a Christian faith-based, not-for-profit organisation founded by Common Ground Church in 2005, working in a range of communities. We're passionate about addressing issues of social justice that challenge our city. We seek to make a positive and lasting impact in the areas of early life, education and employment, so that individuals and communities across Cape Town can build brighter futures for themselves.

In June 2016, Common Good was appointed as a School Operating Partner (SOP) in the Collaboration Schools Initiative, a pilot project of the WCED. The initiative aims to improve educational outcomes in our non-fee-paying government schools through providing increased educational and operational support and strengthening governance, leadership and management. As a school operating partner Common Good is involved in the systematic transformation of a school -working in partnership with the SGB, SMT, teaching staff, non-teaching staff and learners to drive progress and improvement.

Common Good seeks to appoint a diligent, proactive HR Administrator to be based in Cape Town.

The purpose of this position is to provide administration support to the SOP HR Manager as well as plan and coordinate school and SOP events across our collaboration schools. Your role will entail assisting with all general HR administration, recruitment administration, and event planning and coordination. In addition to having the ability to conduct yourself in a confident and professional manner, you will be able to manage and prioritise your time and tasks effectively and be able to take initiative. You will be a self-starter, committed to self-improvement and development. If you are passionate about making a difference in the lives of children by being a part of an initiative that is aimed at improving the quality of education in South Africa; have the relevant experience and the desire to serve with an organisation that loves our City and is passionate about social justice then this opportunity may be just for you.

Responsibilities

  • The duties and responsibilities of the job are individual and varied. They include but are not limited to:
    • HR Administration 
      • Providing clerical and administrative support to the Collaboration Schools’ HR Manager;
      • Assisting with day to day operations of the HR functions and duties across all schools;
      • Compiling and updating employee records (hard and soft copies);
      • Assisting with any ad hoc duties (including office administration) as required by the HR manager and Operations team;
      • Managing all new employee documentation - maintain employee files and all relevant HR documentation;
      • Ensure the relevant HR database is up to date, accurate and complies with legislation;
      • Prepare, organise and maintain HR records - maintain accurate record-keeping system;
      • Update and maintain job descriptions and organograms as necessary;
      • Assist in the coordination of staff inductions and interactions with new staff members on completion of work plan and prepare probation letters for signoff;
      • Print minutes for meetings;
      • Participate in HR Projects.
  • Recruitment and Selection
    • Update and maintain job descriptions and organograms as necessary;
    • Posting of all job adverts on relevant job portals;
    • Keeping track of all application stats and issue relevant correspondence;
    • Printing resumes as per the WCED requirements;
    • Setting up interview appointments and managing logistics;
    • Updating and filing of interview guides;
    • When successful candidates have been identified, arrange criminal checks and references.
  • Event Planning
    • Planning and coordination of school and SOP based events;
    • Organisation of catering, logistics and supplies needed for an event;
    • Coordination of volunteer events- mobilising volunteers to work on projects and events that will benefit our network of schools. 
  • Minimum Requirements
    • Completed Diploma in Human Resource Management
    • 2- 3 years’ experience of working in a similar capacity within an HR function
    • Proven HR administration and organisation skills
    • Previous HR experience in a school environment (Advantageous).
    • Willingness to contribute to the values and ethos of Common Good is essential.
  • Skills and Knowledge
    • A good working knowledge of HR policies and practices essential
    • Working knowledge of recruitment and selection principles essential
    • Good organisational and time management skills, with the ability to prioritise and balance competing workloads effectively
    • An ability to work on own initiative with little supervision and make decisions relating to HR matters where required
    • Efficiency, accuracy, attention to detail, sense of urgency
    • The ability to always work with discretion and confidentially
    • Strong and effective communication skills, both written and verbal

Reqiurements:

  • Highly proactive with good self-leadership
  • Advanced problem-solving and decision-making skills
  • A pioneering and resilient spirit that is open to working with various personalities within potentially challenging school contexts
  • Competent and skilled communicator with high levels of emotional intelligence
  • Approachable and trustworthy
  • Excellent interpersonal skills & the ability to develop positive working relationships with individuals & teams
  • Mature and responsible attitude towards work with the ability to take ownership of outcomes
  • Highly adaptable to the ever-changing education landscape
  • Excellent attention to detail
  • Excellent time management

NB! Your own transport is essential, as you will need to travel between locations

To apply, please send a motivational cover letter, your CV and two recent work references to: Stacey Calvert (stacey.calvert@commongood.org.za).

Please quote the source of this advertisement in your application - NGO Pulse Portal

NB: Indicate the position title in the subject line

NOTE: An application will not in itself entitle the applicant to an interview or appointment.

Applicants who fail to meet the minimum requirements will be automatically disqualified from consideration.

Applicants who do not receive a reply within one month of submission should deem their application to have been unsuccessful.

We reserve the right not to fill the position.
 
For more about Common Good, refer to https://www.commongood.org.za/
 
For other vacancies in the NGO sector, refer to www.ngopulse.org/vacancies

Location: 
Cape Town

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