Norwegian Ministry : Terms of Reference for review of Institute for Justice and Reconciliation

Norwegian Ministry of Foreign Affairs
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Monday, 10 June, 2019

1.  Background

The Institute for Justice and Reconciliation (IJR) was launched in the year 2000, in the wake of South Africa´s Truth and Reconciliation Commission. The aim was to ensure that lessons learnt from South Africa´s transition from apartheid to democracy were taken into account as the nation moved ahead. Today, the Institute’s mission is to build fair, inclusive and democratic societies in Africa through carefully selected engagements and interventions. IJR contributes to post-conflict stability, good governance and human security by promoting political reconciliation and social and economic justice across Africa, with a focus on SA, the Great Lakes, SADC and Zimbabwe. With its base and origin in South Africa, it continues to learn from the South African experience of transition and explores projects and partnerships that will deepen the efforts to build fair, inclusive and democratic societies in this country, but also the rest of the continent. IJR’s work is increasingly relevant to global (beyond Africa) post-conflict societies and the 2017–2020 strategy builds on the organisation’s experience and strengths, to engage in a multi-faceted way on issues of justice and reconciliation.

IJR programmes: 

  • Peacebuilding Interventions
  • Sustained Dialogues
  • Research and Policy
  • Communication, Advocacy
  • Strategy & Fundraising

The review of IJR is initiated at this point because it is determined by the current agreement between IJR and the Norwegian Embassy in Pretoria, signed on 23 June 2016. The review is also intended to inform exploring the possibilities for the two parties to enter into a new agreement, as the current agreement is coming to an end on 31 December 2018.

2.  Purpose and use

The review’s main purpose is learning and assessment of the future viability and sustainability, which will inform future programming, and overall improvement of programmes.

Both IJR and the Embassy wishes to get information on where IJR’s interventions are most effective and where they make the most sustainable impact.

The review will provide input to recommend improvements and/or changes to IJR’s future interventions. The review will form the basis for the exploratory phase for entering into a new agreement and provide input into both IJR’s development of a comprehensive institutional proposal to the Embassy, as well as the Embassy’s decision to continue supporting IJR and at what scale.

3.  Objectives and Evaluation Questions

Relevance:

  • To what extent are the strategic objectives of the IJR relevant to the context IJR operates in?
  • Are the activities and outputs of the programmes consistent with the overall goal and the attainment of IJR’s objectives?
  • Are the activities and outputs of the programmes consistent with the intended impacts and effects?

Effectiveness:

  • To what extent have the strategic objectives been achieved so far?
  • What are the major factors influencing the achievement or non-achievement of the objectives?
  • How effective is the engagement with beneficiaries and other stakeholders?
  • If possible, the evaluation should include an assessment of the likelihood that the programmes are contributing towards the planned impact.

Sustainability:

  • Does the programme have sufficient and realistic sustainability plans to ensure that effects will continue after funding has ended?

4.  Scope

The review should look at specific IJR activities under the agreement period January 2017 (when the new strategy started) to July 2018:

  • Sustaining Peace in Southern Africa (SADC and Zimbabwe)
  • South African Reconciliation Barometer (SARB)
  • Countering Violent Extremism (Central African Republic)
  • Gender Justice

5.  Approach and Methodology

The review team (suggested size of 3 individuals) should include the following elements when developing their inception report (evaluation plan).

  1. The main conclusions of the review should be based on more than one source of information (Triangulation).
  2. The review should use both qualitative and quantitative methods.
  3. The review team should be gender balanced.
  4. The review team should (non-exhaustive list):
    • Do a document review, interview staff at IJR, interview stakeholders (beneficiaries) and other donors and IJR appointed Auditors. 
  5. The review team should do a combination of a desk review, interviews (can be virtual) and field data collection (where necessary).
  6. All methodological challenges, especially the inherent challenges in measuring peacebuilding and justice work which are long term in nature and not easily measured like a corporate bottom line, and hence potential limitation in findings and conclusions must be included in the report.
  7. The review team should agree at the outset on inherent risks and mitigations that form part of social justice reviewing and assessment.

6.  Quality Standards

The review team that wins the tender will present an inception report presented to IJR for comment/provide addendums prior to approval by the Norwegian Embassy in Pretoria.
All findings and conclusions must be backed by reference to evidence (sources) and their magnitude/representativeness commented.
The final report must be approved by both IJR and the Norwegian Embassy in Pretoria.

OECD/DAC Quality Standards for Development Evaluations is to be used as a reference point for the review team to ensure the quality of the review process and report.
The review team must adhere to high ethical standards. The confidentiality of sources and interviewees must be respected, as well as sensitivity and respect to stakeholders.

7.  Management of the review/evaluation

The review will be conducted by an external evaluation team.
The team should have extensive knowledge and experience of the following:

  • Work within the field of peace and reconciliation in Africa (minimum 5 years’ experience)
  • Results and impact analysis, internationally recognized evaluation measures for social justice works
  • External reviews (examples of previous work is required)
  • Be well respected and regarded in the field of social justice (based on assessment of experience and assessment of quality of previous work)
  • Clear understanding of development cooperation concepts e.g results reporting at the outcome level.
  • Strong analytical and assessment skills.
  • Excellent communication and reporting skills.
  • Ability to work under tight deadlines and deliver on time.

The Norwegian Embassy in Pretoria is the responsible unit for the review on the donor’s side. The contact persons will be Ms. Rejoice Chipuriro at rejoice.chipuriro@mfa.no and Mr Alf Friisø at Alf.Yngve.Friiso@mfa.no    
For IJR, the interim contact person will be: Juzaida Swain jswain@ijr.org.za

Both the Embassy and IJR will be available to give access to relevant documents in order for the review team to conduct their work.

All other arrangements should be made by the review team.

A short management response to the final report containing comments and plans for follow-up, will be prepared by IJR and the Embassy in cooperation.

Conditions for participation

The consultant must be a registered entity with a company registration and Tax number.
Mandatory documentation to be submitted:

  • An application letter, setting out reasons why the tenderer is suitable to undertake this tender, and setting out the tenderer‘s proposed methodological approach and proposed work plan.
  • A comprehensive and updated CV
  • Details of similar services provided by the tenderer during the past three years, including their value, content, the names of the clients and the tenderer’s role in the services.
  • A signed copy of ‘Declaration of good conduct’ Appendix 1 below.

8.  Time frame and Schedule

  • Applications to be submitted to Ms. Rejoice Chipuriro at rejoice.chipuriro@mfa.no  by 5pm 10 June 2019.
  • Successful applicant/s to be informed by 18 June 2019.
  • An inception report including review methodology and work plan; to be provided by the Consultant to the Embassy by 25 June 2019.
  • First draft review report, to be submitted to the Embassy and IJR for comments by 25 July 2019.
  • A final report by 16 August 2019

Budget

The Consultant should provide a detailed budget that must be realistic and reasonable compared to the task outlined in the ToR. The budget must correspond to the evaluation questions and hence method and time required to ensure the quality of process and report. Both the budget and the workplan should therefore indicate exactly what they intend to deliver over what period and for how much. Information on time frames and expectations on payment dates will be added when this TOR has been accepted and a review panel established. This schedule will form an addendum to this TOR and will be reviewed by the Embassy and IJR and appended to this document.

9.  Deliverables / Reporting (and other dissemination)

  1. Inception report / Evaluation plan
  2. Draft report
  3. Final Report: The final report should not exceed 50 pages, and must include an executive summary of findings. The report should be written in English. The review will be published.
  4. Presentation: The final report and main findings shall be presented to the Embassy and IJR Management.

10.  Budget

TBC

 

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