Calls for proposals: Final review of grant agreement “Wireless Mine Safety Monitoring System (WIMISA) between Norwegian Ministry of foreign affairs and the SINTEF foundation

Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Thursday, 30 May, 2019
Opportunity type: 
Call for proposals
About the project
 

Agreement Number and Name: RSA-14/0003, WIMISA (Wireless Mine Safety Monitoring Systems) Project

The Total Grant Amount: NOK 11 301 550 (All disbursed)

Project Period: 2015 -2018

The WIMISA (Wireless Mine Safety Monitoring Systems) Project was a continuation of the previous project (RSA-3107, RSA-12/0002) known as WIGAMI pre-study, which was supported by the Embassy upon referral from Norad and Innovation Norway. WIGAMI was a strategic research collaboration testing wireless communication and gas detection technology known as GSO1 and developed for offshore industry in Norway, in South African Mines. The objective of this phase was to investigate how to adapt the novel gas sensing technology developed for the oil and gas sector to the mining sector in South Africa.

The results of the WIGAMI pre study concluded that the GSO1 sensor is suitable for use in mines, but that its price tag would prevent large-scale development. The project then concluded that there was a need to develop the concept further focusing more on practical issues such a size , cost, deployment density of sensors, interconnection with other sensors and integration of mining control systems. This resulted in SINTEF requesting funds for the next phase – WIMISA.  

WIMISA – The objective was to establish a concept for a complete sensor network in the mine to secure the safety of the workers in the mine. The safety concept includes gas, dust, noise, temperature, humidity and airflow sensors, all at different levels of development. Additionally the project was to describe mining industry process control systems and how diverse sensor data may be intergraded into that system. The main deliverables for the project was a trial installation to improve the safety of the miner, and contribute to “ventilation on demand”, reducing costs and improving on the environment.

Description

The project objective is to establish a concept for a complete sensor network in the mine to secure the safety of the workers in the mine. The safety concept includes gas, dust, noise, temperature, humidity, and airflow sensors, all at different levels of development. The main deliverables will be a prototype of the sensor platform, which in the long term can  improve the safety of the miner, and contribute to “ventilation on demand”, reducing costs and improving on the environment.
 
 The Goal Hierarchy as set out in the Application and Grant is as follows:
Development Goal (Impact on Society)

Improve safety for South African Miners.

Project Goal (Outcomes)

  • A  prototype of the sensor platform with wireless capabilities operating in a mine control system.
  • Trial installation at the South African mine of a multipurpose wireless heterogenous sensor network that will enhance mine-safety in the stope area

Outputs

  1. Sensor Prototype
  2. Guidelines
  3. New sensor designs for noise and dust

Review

Purpose of the review

A final review of the WIMISA project is a requirement of the Grant. The review is primarily undertaken to assist the Embassy in assessing the results achieved from the project support.

The review should:

  • Examine to what extent the project has achieved the expected results of the project as stated in the Grant Letter and Grant Application.
  • Assess strength and weaknesses of the original project design, including the results framework and theory of change. Was there a logical link between activities and the intended outcomes.
  • Assess whether the project was in line with priorities of the partner’s host institutions, CSIR (Council for Scientific and Industrial Research), University of Pretoria (UP), Ansys (Pty) Ltd an Impala Platinum Mine.
  • Assess the sustainability of the project at the end of the project period. Where the outputs delivered? Will they continue to be used towards improving safety of the miners in South Africa?
  • Assess to what extend SINTEF and partners’ institutions included cross-cutting issues in their risk assessment and management. These are: Human Rights, Women’s Rights and Gender Equality, Climate and Environment and Anti-Corruption.

Methodology

The Consultant will be required to include the following in the scope of the work but are not limited to this list:

  1. Reviewing all key documents and reports that have been submitted since the inception of the project.
  2. Underlining documentation could be shared by SINTEF and the partners at their own discretion. As this has to take into account the different national legislation, HR regulations and internal policies.
  3. The relevant staff at the Norwegian Embassy in Pretoria should be the first to be interview at the beginning of the review.
  4. It could also include on-site visits to SINTEF Foundation (Trondheim), CSIR, UP, Impala Mine, Ansys, to interview key role players. It could also include in-person, skype or telephonic interviews with relevant parties affected by the project.

Administrative and Logistical Support:

The Consultant will have to sign a Confidentiality agreement with the Ministry regarding the WIMISA Project RSA-14/0003. SINTEF, nor the partners will not provide support for travel, accommodation or other personal arrangements related to the review.

Deliverables Time Frames

  • Applications to be submitted to Kegomoditswe (Kego) Mokgoro at bem@mfa.no by 5pm 30 May 2019.
  • Successful applicant/s to be informed by 28 June 2019.
  • An inception report including review methodology and work plan; to be provided by the Consultant to the Embassy by 15 July 2019.
  • Onsite visit to the Embassy on 22 July 2019.
  • First draft review report, to be submitted to the Embassy and SINTEF for comments by 30 August 2019.
  • A final report by 16 September 2019 (maximum 30 pages including executive summary, findings to the questions listed above, lessons learnt plus annexes).

Budget

The Consultant should provide a detailed budget that must be realistic and reasonable compared to the task outlined in the ToR. The budget must correspond to the evaluation questions and hence method and time required to ensure the quality of process and report. Both the budget and the workplan should therefore indicate exactly what they intend to deliver over what period and for how much.

Conditions for participation

The Consultant must at least be a single person company with a company registration number (or equivalent for foreign companies)

Consultant Selection Process

The following prerequisites will be used for assessing submissions (50%)

  • Expertise and skills should include knowledge and understanding of the mining sector in South Africa.
  • Degree of understanding of challenges faced by the mining sector as a whole.
  • Experience of working in South Africa or brad knowledge of local context.
  • Clear understanding of development cooperation concepts e.g results reporting at the outcome level.
  • At least 5 years’ experience conducting similar kinds of evaluations.
  • Interviewing skills
  • Strong analytical and assessment skills.
  • Excellent communication and reporting skills.
  • Ability to work under tight deadlines and deliver on time.

Selection Process (50%)

The following prerequisites will be used when assessing submissions

  • Tenderer’s proposed methodological approach and work plan (25%)
  • Tenderer’s relevant previous experience ( 25%)
  • Decision on the tender allocation should be taken by a consensus

CONDITIONS FOR PARTICIPATION

The consultant must at least be a single person company with company registration number.

Mandatory documentation to be submitted:

  • An application letter, setting out reasons why the tenderer is suitable to undertake this tender, and setting out the tenderer‘s proposed methodological approach and proposed work plan.
  • A comprehensive and updated CV
  • Details of similar services provided by the tenderer during the past three years, including their value, content, the names of the clients and the tenderer’s role in the services.
  • A signed copy of ‘Declaration of good conduct’ Appendix 1 below.

Appendix 1: Declaration of good conduct and impartiality/conflict of interest
This declaration concerns:

Name of company   Company Number  
Address   Country  
Postal Code   City/Town  

 

  • I hereby confirm that this company/enterprise has not been convicted of:
  • Participation in a criminal organization
  • Corruption
  • Fraud
  • Money laundering

Furthermore, the enterprise has not been convicted of any criminal offence related to its business conduct and has not in the pursuit of its business activities committed any serious breach of professional of ethical standards.
In addition, the enterprise declare that we are not and shall not be in any situation which could give rise to a conflict of interest in what concerns the performance and implementation of the review. We hereby undertake to act with complete impartiality, good faith and to immediately declare any situation that might raise concerns with respect to conflict of interest, impartiality or otherwise affect our position/ability to duly and appropriately perform the review.
 
___________________________________________________________________________
Date                                                      General Manager/Director
 
All questions and enquiries regarding this call for proposal are to be submitted specifically by email to Kegomoditswe Mokgoro at bem@mfa.no
Complete proposals must be in English and must be delivered electronically to: bem@mfa.no

 

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